Overview

Receptionist/Office Administrative Assistant

This position is based in Vancouver. All applicants must reside in the lower Mainland of BC.

Only Applicants that apply within our database will be considered

Our Vancouver location is currently seeking a Receptionist/Office Administrative Assistant. This is a full-time contract position beginning February 2023.

The overall priority of the Receptionist/Office Administrative Assistant is to respond to incoming calls, greet and direct visitors, and maintain the scheduling for all three locations. The ideal candidate should have experience in a dynamic, creative, office environment with a diverse workforce. This position reports to the Office Manager and General Manager.

Qualifications:

• Minimum 1 year experience in relevant environment
• Must demonstrate a positive, enthusiastic and team-oriented attitude
• Must have previous experience handling VIP clients and sensitive information
• Past client service experience
• Experience with reconciliations and basic bookkeeping
• Ability to work effectively in a fast paced environment
• Excellent English communication skills, both verbal and written
• Professional phone manner
• Proficient in Office including Excel & Outlook
• Ability to lift up to 50lbs
• Must be available for occasional overtime and/or weekend work

Responsibilities:

• Perform general reception duties: answering telephones, greeting visitors, staff and interviewees, arranging couriers, receiving shipments etc.
• Manage Outlook calendar for all three locations (BC, LA, and NY)
• Support accounting with bookkeeping tasks such as; reconciling receipts, reimbursements, tracking costs, payroll.

Compensation:

• Wage: $20.00 / hour + OT as needed
• Health Spending Account
• 4% Vacation Accrual

*Due to the volume of applications we receive we regret that only those selected to interview will be contacted*

Permanent Residents and Canadians only, please.