Overview

This position is based in Vancouver. All applicants must reside in British Columbia.

We are currently seeking a self-starting Facility Coordinator for our Vancouver studio. Zoic Studios has 200 employees working remotely, and approximately working 10 in studio. The ideal candidate thrives in a fast paced environment and taking initiative comes easy to them. Our Facility Team ensures that our studio runs smoothly and equipment is shipped and received in a timely and accurate manner. This is an Administrative role and does not report to production.

This is a year-long contract position beginning at the end of April 2021.

General schedule for this position alternates between 8:00am – 2pm or 10:00am – 4pm. Hours may vary based on work load/production schedules so some flexibility is required.

This position requires you to work in our Gastown studio daily.

How you will spend your time:

• 40% Facility maintenance
• 40% WFH equipment coordination
• 15% Administrative tasks
• 5% Other misc. duties

Duties:

• Coordinate equipment deliveries/pickups for remote workers
• Enforce and encourage Zoic’s COVID-19 policies throughout the workspace
• Keep the facility clean and organized
• Maintain the fully stocked kitchen
• Maintain office supplies
• Track and maintain Zoic’s On-Set Equipment
• Ship and receive packages/mail
• Online research
• File receipts from various purchases
• Weekly shopping trips to Costco, Canadian Tire, etc.
• Assist with company-wide events
• Fulfill overtime meal requests of artists working in the studio
• Assist with additional tasks from the Admin/IT team
• Provide a positive service experience to all employees
• Occasionally cover front desk:
  • Answering phone calls/ Greeting visitors
  • Scheduling various meeting requests via Outlook
  • Ensuring employees follow studio entrance protocols (with regard to COVID-19)

Requirements:

• Class 5 driver’s license
• Excellent organizational skills
• Strong English communication skills, both written and verbal
• Proficiency in Microsoft Office; Word, Outlook and Excel
• Must be comfortable answering phones in a professional environment.
• Must be able to follow direction but work and problem solve independently
• Detail oriented (capable of spotting discrepancies in 100 item invoices etc.)
• Must be able to do regular physical work (Bending over to clean, carrying and lifting of heavy items up to 50lbs.)
• Must be able to work occasional weekends and evenings, as needed
• Experience with customer and food service is an asset
• Food Safe/Serving it Right certification is an asset
• Zero criminal history, bondable

Compensation:

• Wage: $18.00 / hour + OT as needed
• Health Spending Account
• 4% Vacation Accrual

Permanent Residents and Canadians only, please.