Overview

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OFFICE FACILITIES – RUNNER (ENTRY LEVEL POSITION)

ROLE SUMMARY

Working as an OFFICE FACILITIES — RUNNER at ScanlineVFX, no two days are the same. For you, variety is the spice of life and you are able to manage and prioritize multiple projects and tasks, collaborate across all departments and groups and thrive helping leaders do more.

For you, no job is too big or too small. You like to be on your feet and can think on your feet. You are always seeking to improve process and procedures to ensure things run smoothly and efficiently and your ideas are limitless.

Expect to partner with the office administration team, coordinators, and studio leadership to provide Facilities, Recruiting and General administrative support where duties cross over and are shared at times in a fast paced and fast shifting environment that requires you to think on your feet, take initiative, and learn new things quickly. Commitment to this position: minimum one year.

RESPONSIBILITIES

GENERAL OFFICE/STUDIO: 90%

Facilities-of-all-trades: cleaning refrigerators, replacing light bulbs, cleaning/organizing storage, building shelves, hanging pictures/whiteboards, stocking office supplies, troubleshoot printers, meeting external vendors/contractors, small miscellaneous repairs, putting together furniture etc.

Office Maintenance:
Daily Rounds to maintain cleanliness/tidiness/safety/security of facility
Opening/Closing Procedures.
Meeting rooms: request, provide/ensure all meeting room technology is functioning and supplies stocked, setting up rooms for meetings/interivews.
Kitchens; restocking supplies, cleaning, running multiple dishwashers, multiple times daily.
Supply Room: keep orderly, restock, note low running items for ordering.
Office Moves: new hire set up, desk/furniture moves, furniture building/breakdown etc.
Other facilities, administrative and miscellaneous tasks as required/assigned

Office Ordering/Runner:
Errands: assist with pick-up, delivery and stocking of various supplies onsite and offsite; including personal assistant errands and general office support.
Fresh milk/coffee supplies
Pop orders
Costco orders
Meal orders
General Office Supplies
Furniture Orders
Special Events/Client Visit Supplies
On Site + Off-Site Runner Support:
Meals: 1-2 times daily ordering, pick-up, and distribution of meals.
Special Events/Client Visits: set up/tear down, various support throughout event/visit as needed.
Reception; clean/tidy area, ensure equipment working, display monitor functioning turned, off/on as needed, general security – cover reception for breaks and back up to busy phone lines.
Special Projects as required/assigned.
Reception Coverage: 10%

Project professionalism and support image at Reception and in the office; be approachable/friendly/solution oriented/open to feedback
Answer and direct all incoming phone calls, meet and greet all guests; security log, visitor passes, notification of arrivals, offer water/coffee, the signing of NDA, etc.
Prioritize people and situations in need of attention and handle confidential and sensitive information with the appropriate discretion.
Assist with room calendars, scheduling, confirming, negotiation for meeting space and relevant attendees and ensuring smooth communication flow as needed.
Distribute mail, courier packages etc.

QUALIFICATIONS & SKILLS

University or College Degree/Diploma in Administration or Industry related; preferred.
Intermediate; MS Office Suite, Calendar Administration; Confluence maintenance; Recruiting or database experience; preferred
Internet/software savvy.
A successful track record supporting facilities and/or administrative tasks for 1+ years preferred.
Self-motivated, highly organized and results-oriented individual who works with little or no supervision, and demonstrates initiative, flexibility, teamwork, maturity under pressure, time management and anticipates and resolves problems; escalates to supervisor as needed.
High level of professionalism;  Excellent interpersonal skills; exceptional verbal and written communication skills
Detail oriented and ability to complete work assignments with a high degree of quality
Thrives in a fast changing and at times, ambiguous environment.
Takes initiative and goes beyond established framework; looks for new ideas and creative solutions to overcome challenges.
Polite, easy-going, patient and service-oriented; can do attitude.
Team player with a good sense of humour!
REQUIREMENTS:

MUST be able to lift heavy objects of 25-30 lbs
MUST not have allergies to pets.
MUST have a valid driver’s license.
MUST be available and flexible to work evenings and weekends and over time as needed.

About Scanline VFX

COMPANY SUMMARY

Celebrating over 25 years in the industry, Scanline VFX specializes in creating complex visual effects for high end, block buster feature films with studios worldwide: Vancouver, Los Angeles, Munich, and Stuttgart.    Founded in Germany, the company expanded to Los Angeles in 2007 and opened the largest studio in beautiful Vancouver, British Columbia in 2011.  In 2015 it won the Emmy for Outstanding Visual Effects for their work on Game of Thrones.  Scanline VFX has received multiple Academy Award Nominations for Best Achievement in Visual Effects: 2014 for Iron Man 3 and in 2010 for its work on director Clint Eastwoods Hereafter.  We are also well known for our proprietary, in-house fluid effects software Flowline, for which it received a 2008 Scientific and Technical Achievement Academy Award.

Today, it is one of the biggest names in the industry and the go-to studio for creating epic, breathtaking cinematic moments.  Current productions include: Justice League Part One, Independence Day Resurgence, Guardians of the Galaxy Volume 2, Power Rangers, Knights of the Roundtable: King Arthur, Miss Peregrine's Home for Peculiar Children, Ben Hur, The Promise, and several other projects to be announced soon.

Recent projects include Batman vs Superman: Dawn of Justice, Game of Thrones, Furious 7, San Andreas, The 5th Wave, Point Break, Hateful 8, and In the Heart of the Sea.  Past films include Exodus, The Hunger Games Mockingjay, 300: Rise of an Empire, Captain America: Winter Soldier, White House Down, Godzilla, The Wolf of Wall Street, Snowpiercer, Journey 2, Blackhat, Man of Steel, Iron Man 3, Looper, Cloud Atlas, A Good Day to Die Hard, The Amazing Spiderman, Divergent, Pompeii, Iron Man 3, Into the Storm, The Avengers, Battleship, The Invasion, Poseidon, Immortals,  Super 8, 2012, Hereafter, 300, Poseidon, and The Chronicles of Narnia: Prince Caspian.

Scanline VFX offers a leading edge creative, collaborative team environment working with brilliant talent from around the globe. Located in the heart of downtown Vancouver, BC the studio is steps from transit, the best in the city’s trendy Yaletown dining and Robson high street shopping. On site amenities include a lounge/nightclub with big screen projector tv, pool table and foosball tables, over-sized patios and rooftop deck kitchen & BBQ areas, secure bicycle storage, massage chairs, showers and lockers. Experience fun team events, parties, sporting activities, local business discounts and much more.