We are looking for an enthusiastic candidate to fill the role of an Executive Assistant! Candidates should have prior EA experience and/or exposure to managing team(s). Experience in a visual effects and/or hospitality environment is considered an asset.
Daily tasks included but not limited to: running errands, booking travel, liaising with executive members of management and internal production team(s), assisting with corporate paperwork etc.
Candidate should be able to multitask, be quick on their feet and eager to learn.
Manage and maintain Executive schedules
Support Executive in a variety of company-related tasks and strategies to improve efficiency and company leadership
Anticipate Executive needs and help coordinate and prepare information/materials for meetings and conference calls
Coordinate domestic and international travel arrangements for the Executive team
Serve as the main point of contact on behalf of the Executive
Coordinating lunch and dinner orders
Entering notes and updating tasks as per manager’s needs/during production meetings
Updating shot boards
Providing support when needed to facilities runners – build outs, desk moves, setting up work stations
Setting up client meeting sessions
Booking boardrooms and theatre times through Google Calendar
Assisting with office supplies orders
Assisting with employee event coordination
Receptionist coverage (when needed)
Additional duties as assigned
Please click here to apply.
Experience working in a similar position
Knowledge of the VFX Industry
Proven successful expertise in areas of: customer service / time management
Polished and professional
Extremely organized and detail oriented – loves and lives by process
Flexibility in work hours
Ability to work well under pressure and to meet tight deadlines
Ability to work without close supervision a must
Ability to function in a fast paced rapid growth environment is a must
Proven ability to succeed as a team player
Interested candidates are invited to apply here: http://www.primefocusworld.com/vancouver-executive-assistant