Assist with day-to-day operational needs for the facility.
Ensure immaculate presentation of the studio space at all times, especially common areas.
Aid in any operational fixes that arise and communicate updates effectively to Staff.
Organize companywide social events as it relates to food/drink orders, venue bookings etc.
Coordinate with Production on applicable lunch/dinner orders during overtime periods.
Manage petty cash expenditure with Production Accountant when needed.
Oversee travel function for the facility (air fare [using miles when possible], hotel bookings, condo management etc.)
Manage corporate cell phone bill(s) and distribution of phones to staff/visitors.
Work alongside Reception to maintain office supplies/equipment and replenish as needed.
Anticipate needs of supplies/equipment by way of regular meetings with Heads of Departments.
Responsible for communicating and liaising with scheduled contractors, external vendors etc.
Maintain off-site storage facilities
Assist in sourcing new vendors; determining the best suppliers within budget and negotiating when applicable.
Generate and analyze weekly spend reports.
Create purchase orders for the facility.
Coordinate movement of purchased materials from suppliers to the facility.
Contribute to the growing organizational structure of the facility.
Perform general administrative duties when needed (copying, faxing, scanning).
Candidate requirements –
· Minimum of 3 years experience in a Facilities/Operational role
· Strong communication skills (both verbal and written)
· Must be able to lift medium-weight boxes/items around the facility
· Experience in VFX is considered an asset
The Prime Focus Group and Gener8 Digital Media Services Inc. offer exciting employment opportunities that allow for growth and development during your term. We provide exposure on all things creative and technical, within a global environment.