SENIOR VFX COORDINATOR – Image Engine, Vancouver, BC
Contract: starting December 2015/January 2016
Project: TBD


Well known for our work on Neill Blomkamp’s District 9, Image Engine has gone on to create numerous incredible creatures, epic environments and extraordinary digital effects for a broad range of feature films! We are an independently owned and operated company, led by a team of creative and passionate individuals who are committed to furthering the art of visual storytelling, and helping our exceptionally talented crew to push the boundaries of artistic and technical achievement at our studio.


The Senior Coordinator position is a critical role in the workflow process for show delivery. The Coordinator will act as a liaison between the Project Manager and Department Supervisors to flag any issues which may delay workflow or shot delivery delays. They translate bids into man days to ensure adequate number of artists are scheduled to meet delivery requirements. They will promote interdepartmental communication to move information from one department to expedite completion. The will be on the pulse of all shots within their department and be able to communicate status reports to the Project Manager when required.

Senior Coordinators understand that impact issues within in the pipeline and can anticipate workflow problems which may slow delivery. The will anticipate such issues, devise solutions, or will flag these issues to the PM so that implications can be mitigated.

The Senior Coordinator will coach and guide Junior Coordinators with regards to best practices to increase continuity across shows and departments.


Ensure the highest productivity of the artists
Use time management skills to schedule meetings and tasks effectively
Organize internal dailies and client shot review sessions
Take and distribute detailed meeting notes
Work with Producer and Supervisors (in some cases Production Manager) to adhere to schedules and keep schedules on track
Track the status of all shots in the pipeline, maintaining an accurate and up-to-date database
Communicate successes and challenges faced by the team to the Production Manager
Ensure artists have the information and materials required to complete their work efficiently
Facilitate communication between all departments
Ensure all email correspondence and scheduling is up to date, responding to emails in a timely manner
Work with the Supervisors and artists to manage render priorities


3-5 years of solid production experience coordinating feature film
Must be an expert project coordinator/scheduler
Must be extremely knowledgeable in database management. Past Shotgun experience is a plus
Proven experience identifying and providing solutions to production issues

Technical skills

Expert level MS Excel skills
MS Project and Filemaker knowledge is an asset
Shotgun experience is an asset
Ability to train and coach Coordinators

Core skills

Must be able to multi-task and maintain a positive attitude when working under pressure
Highly organized, able to transform detail-oriented work into action
Excellent written and verbal communication skills
Capable of motivating and leading a large team, with enthusiasm and clarity
Ability to stay calm under pressure
Excellent time management skills
Absolute fascination and dedication to post-production work is essential
Must understand basic client-to-vendor relationships and show an eagerness to develop and enhance studio profile with the clients


E-mail your resume and a cover letter to jobs@image-engine.com. The subject should read “Senior VFX Coordinator – your name”. Please include your availability.