Purpose of the job:
The Purchasing Supervisor position will establish, for the purposes of planning, organizing, and supervising,
the comprehensive purchasing functions for the company in compliance with mandated requirements;
oversees daily activities including major purchases associated with Production, and infrastructure
departments including Technology, Facilities, and Administration; responds to a range of inquiries regarding
processes or bid status; negotiates terms and conditions with vendors and/or service providers; and achieves
department objectives and goals within budget.

Essential Functions/Responsibilities:
– Compiles data from a wide variety of sources (e.g. vendors, staff, etc.) for the purpose of analyzing
issues, ensuring compliance with a wide variety of purchasing policies and procedures, and/or
monitoring purchasing processes
– Directs all functions related to the purchase of equipment, supplies, services, and travel for the
company, for the purpose of ensuring compliance with policies and procedures while procuring the
best prices and discounts
– Maintains purchasing information, files, and records (e.g. Requests for Proposal, purchase orders,
vender files, etc.) for the purpose of ensuring the availability of documentation and compliance with
established policies
– Manages several contracts (e.g. custodial, telephone, copier, equipment purchases)
– Oversees required purchasing processes (e.g. orders, work orders and requisitions for supplies,
equipment, conference requests; bids for potential commodities, supplies, equipment, and services,
etc.) for the purpose of acquiring necessary resources to support company operations
– Processes purchasing-related information (e.g. bid documents, tabulations, requisitions, electronic
procurement, product specifications, statements of work, performance terms, contracts, etc.) for the
purpose of updating and distributing information, authorizing for action, and/or complying with
established accounting practices
– Researches contracts, suppliers, equipment, and regulations, including evaluation of new products
for the purpose of analyzing information to determine product and/or service need and establishing
cost effective purchases
– Responds to inquiries from a variety of internal and external sources for the purpose of providing
information, direction, and/or appropriate referrals
– Serves as liaison with vendors for the purpose of monitoring and consolidation of orders for better
management of expenses
– Manages and oversees the corporate American Express CC Account

Administrative Duties:
– Monthly reconciliation of corporate credit card statements
– Work closely with vendors and various departments to resolve billing issues
– Coordinate all business related travel ensuring that the travel needs are met within the constraints of
the company travel budget
– Verify coding and approval of invoices, travel authorizations, and purchasing requests
– Prepare and mail checks
– Filing, scanning, and copying as needed
– Additional A/P and administrative tasks as assigned
– Other projects as assigned

Education and/or Experience Required:
– 5+ years experience in the Purchasing/Procurement field with some Accounting experience
– Bachelor’s degree preferred
– Proficiency with use of a computer keyboard required
– Typing minimum of 50 wpm required
Skills, Abilities, Special Licenses or Certificate:
– Highly detail oriented and organized in work
– Excellent verbal and written communication skills; superb presentation skills
– Proficiency in Excel, Word, and Gmail
– Oracle knowledge is a plus
– Proven capability to learn new business/accounting system
– Ability to influence sourcing decision to senior leadership level
– Ability to effectively engage with and present to all levels of management
– Ability to facilitate collaboration with diverse groups and manage multiple sourcing projects
– Self-directed and results-oriented
– Flexible, adaptable and hands-on approach; ability to operate in a dynamic environment

About Digital Domain

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